Tsveta Pandzherova
Customer success manager @Stylib
In the world of architectural materials, the wrong spec doesn’t just cause confusion – it can delay a project, trigger compliance issues, or cost you the order entirely.
Maybe a product was discontinued, but still appears in a client presentation.
Maybe a sales team exported a spec sheet with an old fire rating.
Maybe your website lists the wrong dimensions, again.
These aren’t small problems. They erode trust and create friction at the most critical moment: when someone is ready to specify or buy your product.
The cost of data inaccuracy
For suppliers and manufacturers, product data is shared constantly across emails, PDFs, catalogues, websites, and internal tools. That means errors can spread quickly.
Common consequences of outdated or inconsistent product data:
Lost revenue from quoting the wrong product or spec
Rework and delays from incorrect technical information
Damaged credibility with architects, designers, and contractors
Regulatory risk from outdated certifications or sustainability claims
Team inefficiency, with staff constantly checking or correcting information
When your business scales, so does the risk, unless your data is managed properly.
Why most systems fall short
Many suppliers still rely on shared drives, spreadsheets, or siloed tools to manage product data. That might work for a handful of SKUs, but it quickly breaks down when:
Products have multiple regions, formats, or versions
Teams grow and collaborate across departments
Data needs to be exported for different clients and platforms
Regulatory updates require fast changes across all channels
Without a clear system of record, mistakes are inevitable and costly.
The case for centralised product data
To prevent errors before they happen, you need to centralise product information in a structured, governed system. This gives you:
A single source of truth for specs, status, documents, and media
Control over who can edit what and when
Version history, so changes are tracked and auditable
Easy filtering and search across attributes, regions, and product lines
Confidence that the data you’re sharing is current and correct
It’s not just about fixing errors; it’s about designing your process to prevent them.
A tool that keeps your specs current
Stylib Hub was built specifically for suppliers of architectural products who need to manage complex product data at scale. It helps you structure, update, and distribute accurate specs across teams and channels, so nothing falls through the cracks.
When your data is always right, your clients move faster, and so do you.
👉 See how Stylib Hub helps suppliers eliminate outdated specs
Stylib Hub gives every product a consistent, customizable data structure with attributes for technical specs, certifications, dimensions, finishes, and more. Instead of scattered fields or improvised formats, you get a clean, scalable system that supports filtering, validation, and export across any channel or platform.
Datasheets, images, test reports, and certificates all live in one place, connected to the correct product and version. Stylib Hub makes it easy to upload, organise, and update files so you always know what’s current, and you never have to dig through folders or chase the right PDF again.
Not every audience needs the same data. Stylib Hub lets you configure outputs for different destinations, whether it’s a spreadsheet for a distributor, a selection for a client, or a structured feed for your digital tools. One source of truth, multiple outputs, no copy-pasting.
